Winter Team Tennis
Doubles Only

Rules for Winter Team Tennis
2010-2011 Season
Register Online
Make a Payment
Contact our Winter Team Tennis Coordinator

Winter Team Tennis is organized round robin or team tennis that starts in September or October, depending on the facility, and runs through spring of the following year. The objective of this program is to maintain your tennis during the winter months and have fun.

2010-2011 Season

Deposits are due by Feb 10th for the 2010-2011 winter indoor tennis. The tennis clubs do not commit to fees, or times this early, but they still require a deposit to secure the contracts. Below are what we THINK we will have for court times. The deposit amount is based on last years’ fees, but is obviously subject to change if the clubs increase their fees. Contracts fill up fast, and it is First Come, First Served.

Please complete the below winter tennis application and make your payment before Feb. 10. The deposit amount is approximately 50% of the estimated cost for the season, depending on how frequently you play.  

Something new this year- WTCNCC annual membership payments must be submitted with your winter tennis payment. The cost is $25.We have had a difficult time in the past following up with players who forget to pay their membership. Collecting both payments at the same time alleviates this problem. The total amount should be paid in one check. If you are paying for a team of 4 players, your amount due is $400, plus $100, for a total of $500. If you are paying for yourself only, in a round robin, your payment will be for $125. You must be a WTCNCC member to play (or sub) in these winter contracts. WTC membership runs March 1, 20010 to Feb 28, 2011.

Please, Please, Please make my life easier by sending one deposit check per team, At the very least, send the individual checks in one envelope. Last year, there were over 140 participants. You can save me a lot of man hours by being cooperative on this issue. Sorry, we no longer accept paypal payments.

The winter contracts are all women’s doubles, with the exception of the Elkton contract, which is women’s the 1st week, mixed the next (alternating every other week). HIT 1, 2, & 3 contracts are filled by "teams" of 2-6 people. If your team has only 2 people then you will play every week. If you decide to have more than 2 players then obviously each player will play less, but the individual team will come up with their own schedule of who is playing on any given day. If you do not have a "team", let me know. There are often other groups that need an additional player.

The rest of the contracts are round robins (RR). You do not need a partner. Partnerships will be assigned on a rotating basis. You'll need to let us know if you want a full share, half share or quarter share, however. There is no guarantee on a specific amount of playing time. We can not accommodate any special requests for time off due to vacations, Cup teams, etc. The balance for the contracts will be due in June. Times and fees will be confirmed before then.

You will notice in the contract grid that HIT charged WTC members a $50 membership fee. BRC charged a $15 membership fee (these fees are subject to change). EIT did not charge a membership fee. The “average cost per play” reflects court costs only. The membership fee should be factored in separately and is payable directly to the club. You are welcome to arrange a ball contract with the individual clubs.

Note that you must have a USTA rating or have played on a women’s USTA team at or above the rating level for which you apply. That is, to play in a 4.0 contract, you must have a 4.0 rating or better, or have played on a 4.0 team in 2010. For other rules, please visit WTCNCC.org.

Thank You,
Cindy Beach
302.765.0160

Register On-line

Remember, sending a deposit does not guarantee acceptance into the requested contract. We need to check eligibility and court space first. WTCNCC will make every attempt to confirm/deny acceptance of contract requests within one week after deposit deadline passes.

Make a Payment
You must be a WTCNCC member to play (or sub) in these winter contracts.

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Contact our Winter Team Tennis Coordinator
If you have questions or comments concerning Winter Team Tennis, please contact Cindy Beach at (302) 765-0160 or cbeach7777@aol.com.

Rules for Winter Team Tennis
Winter Team Tennis is organized round robin or team tennis that starts in September or October, depending on the facility, and runs through spring of the following year. The objective of this program is to maintain your tennis during the winter months.

Eligibility
All players and substitutes must:

• All Players and substitutes must be WTCNCC members.
• Players can sign up for the level of play that matches their USTA level, or is lower than their USTA level. Players signing up for the 2.5 level do not have to have a USTA rating. An exception is that if you want to play in a level that is higher than your USTA level.
• In order to sign up for a winter tennis contract at a higher USTA level than your current USTA rating, you must have played at that higher level on a USTA women’s team (mixed team does not count) in the previous year, that is, prior to signup. Being registered for such a USTA team in the approaching summer does not qualify. Note that this applies only to new applicants for a contract, and that once you are in that WTCNCC contract, you are not required to continue to play USTA at that level or any other level.
  
  
  Registration and Payment
  
• Registration occurs in Jan-Feb for the approaching Fall-Winter season.
• Deposits are due at time of registration and are non-refundable, except with board approval.
• The balance of the contract cost is due by June 1.
• Sending a deposit does not guarantee acceptance into the requested contract, due to need to check eligibility and court space. WTCNCC will make every attempt to confirm/deny acceptance of contract requests within one week after deposit deadline passes.
• Except for round robin courts, checks from individual players will not be accepted. One check is required per team, or individual checks all sent in one envelope for the team. The names and contact information for all individual players must be provided in order for WTC to check eligibility.
• Winter tennis is 1st Come, 1st Served, however, incumbent players in a contract will be accepted first, as long as they pay before the deadline. Once the deadline passes, all players get priority on 1st Come 1St Served basis.
• We will oversell contracts as needed to accommodate demand by putting byes in the schedule, with the limit that all teams will have a minimum of 80% of the available weeks in the contract.
• Some facilities offer service of providing balls for flat fee for the season. Contract captains who gain agreement from all team leaders in the contract may choose to sign up for this service, and can do so directly with the facilities. Otherwise contract captains will provide a ball schedule for their courts.
  
  Player Responsibilities
  
• When you join a winter contract, you agree to play on a certain day and specific times. If you fail to arrive on time, fail to get a substitute when needed, or leave early, you prevent the other players in the contract from getting the value for which they paid. Players should arrive 5 minutes before the scheduled start time so that play can begin on schedule.
• You are responsible for finding a substitute if you are unable to play. All subs must comply with eligibility guidelines and player responsibilities.
• If a player finds a substitute, that player should notify at least one other player on the court as to who the substitute will be, so that if the sub does not show up, the player is not penalized.
• Players who arrive 10 minutes or more past the scheduled start time are considered late.
  
  Penalties
  
• In the event of noncompliance with the Player responsibilities, a player or team may lose their privilege to play. WTC reserves the right to keep all monies paid, should a player or team lose privilege to play.
• If a player misses three (3) weeks and does not find a substitute, or is routinely late, that player may lose her privilege to play the remaining weeks of the contract, and no monies will be returned, pending board approval.
• The contract captain or team leader must send a written warning to missing player after 2 games have been missed where no substitute was recruited, or in the case of routine lateness.
• The captain of the contract time (not the individual team captain) will bring ‘Loss of Privilege’ situations to the board for final approval.
  

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